How to find your content

Martina Farkasova, David Klement

8 minutes

Filters

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Find your content quickly by using the Kontent.ai search and filtering options. Learn about the different ways of navigating your content even when you have lots of it.

As a content creator, you’ll spend most of your time in Kontent.ai. Whether you’ll be working on an entirely new content item or editing an existing one, you first need to find it. And as your project grows, so does the number of content items.In this lesson, you’ll get familiar with the various ways to search and filter your content to find it quickly and efficiently.

Find your content items

The simplest way to search for content items is to search for them by phrase. The search looks into the names of content items as well as their body. If you don’t know exactly what’s in the content item you’re looking for, you can use filtering by content items’ attributes. The attributes you can filter by are current workflow step, item’s content type, or assigned contributor. There may be other options based on how your managers set up your project’s content model. In this video, you’ll learn about the different ways of searching for a specific content item in the content list.

Your work

When you sign in to Kontent.ai, you’ll first see the Your work tab in

Mission Control. As the name of the tab suggests, Your work is all about content related specifically to you. Whether it’s something you’ve been working on recently or a content item your manager assigned to you, you’ll find it here.

Let’s have a closer look at Your work in the video.

Your content in the spotlight

There is one more place for your content in Kontent.ai that we haven’t covered yet: Web Spotlight. Web Spotlight helps you manage your content in a tree-like structure and preview your changes right inside Kontent.ai.

Learn how to navigate Web Spotlight in this video.

A content list that fits your needs

In this section, we’ll share some tips to improve your authoring experience with Kontent.ai. Your content items list can be tailored to your needs so that you only see content relevant to you and find your content quicker. Let’s see how it’s done!

If you happen to look for the same type of content quite often, it’s a good idea to save your filters for later use. These filters are private to you and you can find them next to your content list for quick use.You can also share the filter you’re currently using with your colleagues.

One of the handy filtering options can be choosing the Unfinished status. This will let you see all the content items that still need to be filled in. Complete this filter by adding you as a Contributor to see all your unfinished items.

Did you know the columns in your content list can be customized? You can choose which columns you’d like to hide from the list to make space for what’s important to you.

Sign in with your Kontent.ai credentials or sign up for free to unlock the full lesson, track your progress, and access exclusive expert insights and tips!