Find your content quickly by using the Kontent.ai search and filtering options. Learn about the different ways of navigating your content even when you have lots of it.
As a content creator, you’ll spend most of your time in Kontent.ai. Whether you’ll be working on an entirely new content item or editing an existing one, you first need to find it. And as your project grows, so does the number of content items.In this lesson, you’ll get familiar with the various ways to search and filter your content to find it quickly and efficiently.
Find your content items
The simplest way to search for content items is to search for them by phrase. The search looks into the names of content items as well as their body.If you don’t know exactly what’s in the content item you’re looking for, you can use filtering by content items’ attributes. The attributes you can filter by are current workflow step, item’s content type, or assigned contributor. There may be other options based on how your managers set up your project’s content model.In this video, you’ll learn about the different ways of searching for a specific content item in the content list.
When you sign in to Kontent.ai, you’ll first see the Your content tab. As the name of the tab suggests, Your content is all about content related specifically to you. Whether it’s something you’ve been working on recently or a content item your manager assigned to you, you’ll find it here.
Let’s have a closer look at Your content in the video.
Your content in the spotlight
There is one more place for your content in Kontent.ai that we haven’t covered yet: Web Spotlight. Web Spotlight helps you manage your content in a tree-like structure and preview your changes right inside Kontent.ai.
Learn how to navigate Web Spotlight in this video.
A content list that fits your needs
In this section, we’ll share some tips to improve your authoring experience with Kontent.ai. Your content items list can be tailored to your needs so that you only see content relevant to you and find your content quicker. Let’s see how it’s done!
Start with a content creation plan
Embark on a journey to master content creation planning. Creating content requires a firm foundation for fulfilling business objectives and reaching your audience. Learn key elements of planning content. This includes strategy, topic research, distribution planning, using Kontent.ai as your content hub, and scheduling for workload management.
If you happen to look for the same type of content quite often, it’s a good idea to save your filters for later use. These filters are private to you and you can find them next to your content list for quick use.You can also share the filter you’re currently using with your colleagues.
One of the handy filtering options can be choosing the Unfinished status. This will let you see all the content items that still need to be filled in. Complete this filter by adding you as a Contributor to see all your unfinished items.
Did you know the columns in your content list can be customized? You can choose which columns you’d like to hide from the list to make space for what’s important to you.
If you are in the Sample or Getting Started projects, you’ll also see another tab called Quickstart. This tab serves as an overview of the project to help new users get familiar with the Kontent.ai authoring experience.
If there’s a Web Spotlight icon under the Home button, you have Web Spotlight activated in your project. If you’d like to use Web Spotlight in your project, ask your project administrators to configure it.