Find and filter

Where to look for your content?

When you click Mission Control, you’ll find four ways of navigating through your content. This tab serves as an overview of the project. The remaining tabs are:

• Your work – a summarized view of items recently edited by you and assigned to you, as well as tasks assigned to you and that you’ve assigned.
• Content status – a list of content items with comments and tasks.
• Project overview – an overview showing how many items are planned for publishing, on track, or delayed, and an overview of the workflow steps in your project.
• Editorial calendar – a calendar with scheduled items, items with due dates, and items already published.

You can navigate to your content items list by clicking Content & assets. This is where you search and filter your content items.

Navigate your content

After you sign in to Kontent.ai, you’ll find yourself in the Mission Control > Your work tab. The Recently edited by you widget is where you find the content items you have recently created or updated. The items assigned to you widget shows content items you are assigned to as a contributor. You can then choose to sort the items by due date or when they were last modified. Your tasks widget gives you an overview of tasks assigned to you. You can click a task to open a content item where the task has been created. The tasks assigned by you widget displays a list of tasks you’ve assigned to your team. You can also click a task to open a content item where the task has been created.

Search your content

To search your content, navigate to Content & assets. The dropdown menu next to the full-text search bar gives you options for searching your content items.

• Search in names and content – use this if you know a phrase or keywords but are unsure if they appear in the content item name or its content.
• Search in names only – use this if you know the name of the content item you’re looking for.
• Semantic search – use this if you can describe the topic of your content items, but aren't sure about a specific phrase.

You can use quotation marks to search for an exact phrase, such as "structured writing".

Semantic search

With semantic search, you find what you’re looking for, even if you describe it in your own words. No need to remember the exact names of content items or use specific keywords. The semantic search works differently from the direct full-text search available by default. Here are a few examples to give you the idea. These pairs would usually work both ways. 

• "writing assistance software" → "grammar checker"
• "vegetable with high iron" → "spinach"
• "way to improve sleep" → "meditation techniques"
• "plant that thrives in dry environments" → "cactus"
• "building materials for walls" → "drywall panels"
• "machine for cleaning floors" → "vacuum cleaner"
• "dessert with chocolate and nuts" → "brownies"

Advanced filtering options

Searching content items by name or by their content works well when you know what's written in your desired content item. Sometimes you might not know that. That’s when the left-side filtering options come to the rescue. Let’s say you’d like to find all brewers and cafes that are ready for you to review. Combine the left-side filters to find them.

1. Select Brewer and Cafe in the Content type filter.
2. Select Review in the Workflow step filter.

You can refine the list of content items by the following criteria:

• Space – shows items in the collections connected to the selected space.
• Collection – shows items in the specified collections.
• Content type – shows items based on specified content types.
• Workflow step – shows items in the specified workflow steps.
• Contributor – shows items assigned to a specific person.
• Taxonomy – shows items tagged by a specific term. Tip: To find untagged items, use the ø Not in option. 
• Status
  • Unfinished: Shows items with incorrectly filled content elements.
  • Ready: Shows items that are filled in correctly and ready to be published.
  • All done: Shows items that are published and don't need any further action.
  • Not translated: Shows items that aren't yet translated to the currently selected language.
• Publishing state – shows content items that are published, not yet published, or unpublished.

Sort your content

For easier overview and quicker navigation, sort your content items by one of the following parameters:

• Name – sort in alphabetical order.
• Due date – sort by due date to quickly see the items approaching their deadline.
• Published – sort by date of publication.
• Last modified – sort by the date of the last content change.