Learn the essential filtering tricks and never worry about finding your content items in Kontent.ai. There are different ways of navigating through the content, as well as various ways of filtering and sorting it.
When you click Mission Control, you’ll find four ways of navigating through your content. This tab serves as an overview of the project. The remaining tabs are:
Your work – a summarized view of items recently edited by you and assigned to you, as well as tasks assigned to you and that you’ve assigned.
Content status – a list of content items with comments and tasks.
Project overview – an overview showing how many items are planned for publishing, on track, or delayed, and an overview of the workflow steps in your project.
Editorial calendar – a calendar with scheduled items, items with due dates, and items already published.
After you sign in to Kontent.ai, you’ll find yourself in the Mission Control > Your work tab.
The Recently edited by you widget is where you find the content items you have recently created or updated.
The itemsassigned to you widget shows content items you are assigned to as a contributor. You can then choose to sort the items by due date or when they were last modified.
Your tasks widget gives you an overview of tasks assigned to you. You can click a task to open a content item where the task has been created.
The tasks assigned by you widget displays a list of tasks you’ve assigned to your team. You can also click a task to open a content item where the task has been created.
To search your content, navigate to Content & assets > Content.Â
The dropdown menu next to the full-text search bar gives you options for searching your content items.
Search in names and content – use this if you know a phrase or keywords but are unsure if they appear in the content item name or its content.
Search in names only – use this if you know the name of the content item you’re looking for.
Searching content items by name or by their content works well when you know what’s written in your desired content item. Sometimes you might not know that. That’s when the filtering options come to the rescue.
Let’s say you’d like to find all brewers and cafes that are ready for you to review. Combine the filters to find them.
Select Brewer and Cafe in the Content type filter.
Select Review in the Workflow step filter.
You can refine the list of content items by the following criteria:
Using Search in names only combined with exact phrase matching narrows down the number of results.
Using Search in names only combined with exact phrase matching narrows down the number of results.
If you frequently filter for the same kind of content, save your filter for later use. Be efficient with your time.
Click Filters to reveal the panel.
Select the filters to refine your results.
Click Save filter.
In Filter name, type a name for the filter.
Click Save.
The saved filter is now shown beside Saved filters in that same panel, where you can use it later.Filters can be saved in the content items list, project overview, content status, editorial calendar, or dialogs where you select a content item.
You can sort your items by their name, due date, published date, and last modified date.
You can sort your items by their name, due date, published date, and last modified date.
To rename or remove a saved filter:
Click Filters to reveal the panel.
Click the saved filter.
Click beside the saved filter’s name.
You can now make changes as needed.
To share an active filter:
Click Filters to reveal the panel.
Click Share filter.
Click to copy the filter link.
You can now share this link with your colleagues.
Find and filter | Kontent.ai Learn
Explore your path to mastery
Find your content items with ease in Your content tab, Web Spotlight, or using search filters.
Track content changes via emailIf you're looking for a shortcut to track changes in the content items you're assigned to and work on them quickly, Kontent.ai sends you email notifications. These notifications contain links that you can click to be directed to your assigned content items.
When searching in Kontent.ai, you can use quotation marks "" to search for an exact phrase, such as "structured writing". All other special characters, like brackets, are ignored.
You can also use Search from the Innovation Lab,where you can describe the topic or ask a question about the content items you’re looking for, instead of using specific keywords or titles.
Choose visible columnsTo keep your focus where it should be, you can hide the information you don’t need. Click above the content item list on the right and choose which columns you want to see.
David Klement
16 minutes
Content items / Filters
Mission Control, you’ll find four ways of navigating through your content. This tab serves as an overview of the project. The remaining tabs are:
Content & assets. This is where you search and filter your content items.
. All rights reserved.
Filters to reveal the panel.
Save filter.
beside the saved filter’s name.
Share filter.
to copy the filter link.
Search from the Innovation Lab, where you can describe the topic or ask a question about the content items you’re looking for, instead of using specific keywords or titles.