You don’t need to worry about finding your content in Kontent.ai, even when you have thousands of content items. There are different ways of navigating through the content as well as various ways of filtering and sorting it.
Where to look for your content?
When you click Home, you'll find three ways of navigating through your content. If you are in the Sample or Getting Started projects, there will be another tab called Quickstart. This tab serves as an overview of the project. The remaining tabs are:
Your content – a list of items recently edited by you and items assigned to you.
Project overview– a dashboard showing how many articles are planned for publishing, on track, or delayed, and an overview of the workflow steps in your project.
Editorial calendar– a calendar with scheduled items, items with due dates, and items already published.
After you sign in to Kontent.ai, you'll find yourself in the Your content tab. In the Recently edited by you tab, you find the content items you have recently created or updated.The Assigned to you tab shows content items you are assigned to as a contributor. You can then choose to sort the items by due date or when they were last modified.The Your tasks tab gives you an overview of tasks assigned to you. You can click a task to open a content item where the task has been created.
Search your content
To search your content, navigate to Content & assets. The dropdown menu next to the full-text search bar gives you two options for searching your content items. Either you can search both their names and content or just the names. If you know the name of the item you're looking for, use the second option to narrow the results down.Watch the example below to see how to find items that include the word “coffee”.As you can see, selecting Search in names only narrows down the number of results dramatically.
Advanced filtering options
Searching content items by name or by their content works well when you know what's written in your desired content item. Sometimes you might not know that. That’s when the left-side filtering options come to the rescue.Let’s say you’d like to find all brewers and cafes that are ready for you to review. Combine the left-side filters to find them.
Select Brewerand Cafein the Content type filter dropdown.
Select Review in the Workflow step filter dropdown.
You can refine the list of content items by the following criteria:
Tip: Use the ø Not in filter to quicklyfind unlabeled content items.
Status– find untranslated or unfinished items. Choose from these statuses:
Unfinished: One or more content elements are not filled in correctly.
Ready: All content elements are correctly filled in, the item is ready for publishing.
All done: Item is already published, no action needed.
Not translated: The item isn't translated to the currently selected language.
Publishing state– find content items that are published, not yet published, or those that were unpublished.
Sort your content
For easier overview and quicker navigation, sort your content items by one of the following parameters:
Name– sort in alphabetical order.
Due date– sort by due date to ensure a quick overview of items that have a fast-approaching deadline.
Published– sort by date of publication.
Last modified – if you are having trouble finding the content item you've modified just a second ago, click the Last modified column header on the right side. This puts the last modified item to the top of the list.
Content items filtering, first by their name and content, then only by name.
Save filters, save time
You can be efficient with your time finding the same content types frequently by saving your filters:
Click on the top of the Refine results sidebar.
Type a name for the filter.
The saved filter is now shown under Yoursaved filters in that same panel where you can use it later.Filters can be saved in the content items list, project overview, editorial calendar, or dialogs where you select a content item.
Edit saved filters
To rename or remove a saved filter, click next to the filter name and make changes as needed.
Track content changes via emailIf you're looking for a shortcut to track changes in the content items you're assigned to and work on them quickly, Kontent.ai sends you email notifications. These notifications contain links that you can click to be directed to your assigned content items.
See only the columns that matter to youIf you don't need certain columns, such as Workflow step or Due date, you can hide them to have a clear view of what's important for you.Click above the content items list on the right and unselect the columns you don't need.