Linking

How content linking works

Watch this video to understand the concept of linking content together.

Add a place for related items

To create relations between items, you need to add a linked items element to a content type. With related items, your content creators can specify the related content.

1. In  Content model, open a content type for editing.
2. Add a Linked items element.
   1. Name it Related articles.
   2. Limit the element to, for example, the Article content type.
3. Click Save changes.

With the linked items element, you now have a way to specify related articles.

Link suggested content with AI

With AI accelerators, you can let AI suggest linked items relevant to the article you're editing based on its content.

1. In  Content & assets, open an article for editing.
2. In the Related articles element, click Suggest with AI.
3. Select an existing article.
4. Click Add.

The suggestions are available for any linked items element in your content items.

Link existing content items

To add existing related articles to an article, use the linked items element.

1. In  Content & assets, open an article for editing.
2. In the Related articles element, click Add existing items.
3. (Optional) In the dialog, select All content items (default, shows every item) or language variants (only translated items). See Choose what the list shows for details.
4. Select one or more existing articles.
5. Click Add.

Choose what the list shows

Whenever you add or link an existing content item from a linked items element, rich text, or a subpages element, the dialog opens the All content items view by default. This view shows every item in the project, including those not translated into the currently selected language.  In the All content items view, you can filter the list by content type, collection, space, translation status, and search by name only. If you need to search within content and names or to filter by workflow step or due date, select language variants. This selection also narrows the list to translated items only. Since only a language variant has its own content, workflow step, and due date, selecting the language variants view lets you use these filters and search.

Link items that aren't translated yet

In the All content items view, the Translation column and matching filter show whether each content item is translated into the language you're working in: Translated or Not translated. You can still link an item that isn't translated yet, since you're linking the content item itself, not a language variant. 

Create content and link it

1. In the Related articles element, click Create new item.
   1. If multiple workflows are available, select one for the new content item.
   2. Type a name for your content item.
   3. Insert all the content you want in your new related article.
2. Click in the top left to return to the parent article.
3. (Optional) Publish the new version of your article. You can select unpublished related articles and publish them together with their parent article.

Manage your linked content

After adding the articles, you can reorder, remove, or expand the items to view their content. To edit a linked item, click  to open the content item for editing. The linked content items are independent and can be accessed outside the content items they’re used in. This means you only need to edit a specific linked item once and the changes will be automatically reflected everywhere. You can also publish the linked items along with your original article.