Unpublish

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If you don’t need a content item anymore but you don’t want to delete it, archive it. You archive an item by moving it to the Archived workflow step. It’s a workflow step like Draft or Published.When you archive a published item, it also gets unpublished. This means it’s no longer available via the Delivery API. If done by accident, this may lead to page not found errors in your app, for example.

Unpublish and archive a content item

  1. In two-squares-with-lines icon Content & assets, open a published item you want to unpublish and archive.
  2. In i-circle icon Content details, click Unpublish and archive.
  3. Click Unpublish and archive to confirm.
Archived content items are read-only. You can’t edit them just like you can’t edit a published item. If you archived an item by accident, you can restore it.

Unpublish and archive multiple content items

  1. In two-squares-with-lines icon Content & assets, select published content items you want to unpublish and archive.
  2. Click three-dots-vertical icon > Unpublish and archive.
  3. Click Unpublish and archive in the popup.
If you also selected items that haven’t been published yet, you’ll see them highlighted in yellow because they won't be archived. To archive unpublished items, change their workflow step to Archived. Your workflow setup needs to allow the transition for all the selected items. Archived content items are read-only. You can’t edit them just like you can’t edit a published item. If you archived some items by accident, you can restore them.

Restore an archived content item

To work with an archived content item again, you need to restore it. When you restore an item, it’s moved to the first workflow step.
  1. Go to two-squares-with-lines icon Content & assets.
  2. (Optional) Filter content items by the Archived workflow step.
  3. Open the archived item you want to restore.
  4. In the notification bar at the top, click Restore to Draft.
    • The button text may differ if your first workflow step name isn’t Draft.

Restore content items in bulk

  1. Go to two-squares-with-lines icon Content & assets.
  2. (Optional) Filter content items by the Archived workflow step.
  3. Select all the items you want to restore.
  4. Click three-dots-vertical icon > Restore to Draft.
    • The button text may differ if your first workflow step name isn’t Draft.
  5. In the popup that opens, assign a contributor.
  6. Click Restore.
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Unpublish and archive button in Content details
How to restore multiple archived items
How to restore archived content item
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Keep in mind that changing a workflow step depends on your role permissions and your project's workflow setup.
This is how you archive content that's not been published yet.
You can also restore an archived item from its i-circle icon Content details.
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    Explore your path to mastery
    • Learn how to move content through its lifecycle – send to review, publish, and archive.
    Archive an item that isn’t publishedTo archive an item that hasn’t been published yet, change its workflow step to Archived. This transition needs to be allowed in your workflow setup.
    Restore to an older versionYou can restore a content item to any previous version in its history. The process is the same as with restoring an older version of any other item – compare the archived item's versions, select the version you want to restore, and click Restore older version.
  • Unpublish and archive a content item
  • Restore an archived content item