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  • Task management
    • Assign contributors
    • Assign contributors to multiple items
    • Set a due date
    • Add a note
    • Stay on track with tasks
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Task management

David Klement
11 minutes
Tasks / Comments & suggestions
When creating content with your team, you want to ensure that all team members complete their part of the process on time. Delegate tasks with ease by assigning contributors and informing them of their responsibilities within a deadline in your content items. With Kontent.ai’s task management capabilities, you can ensure a smooth and productive workflow for you and your contributors.
Explore your path to mastery
  • Take the first steps in Kontent.ai and learn how to use the available tools for effective content creation.
  • Discover the collaboration options in Kontent.ai to make reviews a breeze and meet deadlines without a hitch.
  • Kontent.ai equips managers with all the necessary tools to oversee the content creation process from A to Z.

Assign contributors

Assign contributors to a content item to clearly indicate who should work on it.
  1. In Content & assets > Content, click a content item you want to edit.
  2. Click More actions >  Assign contributors.
  3. Select one or more contributors you want to assign to the content item.
  4. Click Assign.
The Assign contributors dialog in a content item's More actions menu.
You can also assign contributors, set a due date, and leave a note when changing the workflow step of a content item.

Assign contributors to multiple items

Assign contributors to the relevant content items straight away, without changing workflow steps.
  1. In Content & assets > Content, select the content items you want to assign contributors to.
  2. Click More actions > Assign contributors.
  3. Select the contributors you want to assign.
  4. Click Assign.
Assigning Emma Smith as the contributor to multiple selected content items.
By default, only contributors who can work in all the selected items’ workflow steps are shown. To see everyone, click Show all contributors. At least one contributor must be able to work in all relevant workflow steps.

Set a due date

Setting a due date on a content item is a good way to let contributors know when to finish working on it.
  1. In Content & assets, click a content item you want to edit.
  2. Click More actions >  Set due date.
  3. Select a date in the calendar.
  4. Click Done.
  5. Click Set.
The dialog for setting a due date to a content item.

Add a note

Notes are useful when you want to give your coworkers additional information about a content item.
  1. In Content & assets, click a content item to which you want to add a note.
  2. Click More actions >  Add note.
  3. Type a note.
  4. Click Add.
Adding a note from a content item's More actions menu.

Stay on track with tasks

In Kontent.ai, you can create and assign tasks in content items to gain greater clarity about what needs to be done and by whom, delegate responsibilities, and track the progress of each item.
  1. In Content & assets, open a content item where you want to create a task.
  2. Click Add task.
  3. Type what needs to be done into the Task description.
  4. In Assign to, select a contributor responsible for the task.
  5. In Due date, select a deadline in the calendar and click Done.
  6. Click Add.
Creating, assigning a due date, and resolving a task in a content item.
If you have a task assigned to you and you’re done working on it, you can complete it by opening the sidebar using the Content details button and selecting the checkbox next to the task. If you make a mistake and complete a wrong task, you can undo it by clicking the checkbox again. If there are unfinished tasks in a content item you’re about to publish, you’ll be warned before the item gets published.
See all your tasksTo get an overview of all tasks assigned to you, go to Mission Control > Your work tab.

Delete tasks

You can delete tasks in a content item to declutter your task list. This will help you and your team to have a clear focus or remove a task that was added by mistake.
  1. In Content & assets, open a content item with tasks.
  2. Click Content details.
  3. In the Tasks list, click a task.
  4. Click Delete.
An animation showing a popover dialog of a task showing details, assignee, and date with a cursor placed on the delete button.

Receive notifications

Content items

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