Handle asset replacement

Content creators often need efficient methods to update images, documents, or other files without manually editing each content item where the asset is used. For example, when marketing materials like logos or banners change, these assets must be updated. This changes the asset URLs, which can break any hard-coded links to the previous materials. It’s necessary to update content items that reference the materials to reflect your change. Having a plan to deal with this situation is important for a few reasons:

• Authoring experience: Going through every item that references an outdated asset can be time-consuming for your editors. Having a plan for this scenario saves them time and effort so they can focus on important tasks.
• Brand consistency: Ensure customers see your current branding and prevent outdated assets from being displayed to your end users.

Choosing the right approach depends on the volume of asset replacements, your need for versioning, and the importance of maintaining direct URL links. Each method has unique strengths, so weigh these options against your team’s workflow to find the most efficient solution.

Approach A: Native asset management

Use Kontent.ai’s native asset library to upload new assets. Manually update each content item where the original asset is used and re-publish them to reference the new asset URLs.

Approach B: Fast asset replacement

Fast asset replacement, available through Innovation Lab, allows you to replace assets directly in the asset library.

Approach C: Assets as content items

Model your assets as content items for more control over the information attached to your images. Use linked items or rich text elements to include them in content items.