Asset library

Assets overview

Whenever you add an asset to your content item, this new file is stored in the project’s asset library. You can find your asset library in Content & assets > Assets. In Assets, you can:

• Upload an asset via drag & drop or select a file on your machine.
• Place assets in folders.
• Search and filter assets.
• Manage asset details.
  • Change the asset title, description, and codename.
  • Tag assets by adding taxonomy terms.
• Download assets.
• Delete assets.

Use asset folders

Folders are a handy way of keeping your assets organized. For example, you can group assets in folders and subfolders depending on your needs, such as brand, product area, or asset usage.

• To create folders and subfolders, click Create new folder. Folders are sorted alphabetically.
• To rename existing folders, click .
• To re-organize assets within your folders, select a few assets and click Move assets.
• To move folders and their contents, open the folder you’d like to move and click Move folder.

Search for assets

Find the assets by typing into the search bar. The search looks into asset titles, file names (including file extensions), and descriptions. With AI, you can also search by the image contents. If you use asset taxonomies to organize your asset library, you can search by the assigned taxonomy terms. Use the taxonomy filter on the left to narrow the results down. You can sort assets by name, creation date, or file size. In the asset library, Kontent.ai remembers your selected sorting option.

Manage asset details

You can view asset details by opening the asset in the asset library or from the content item that uses the asset. In the asset details, you can:

• Add an asset title
• Add localized asset descriptions to use as the alt text for your image.
  • You can edit asset descriptions for a single language or all languages.
  • With AI, you can generate localized asset descriptions based on image contents.
• Tag your assets with specific taxonomy terms to categorize them.

In the right panel, you’ll find the asset metadata.

• File name
• File size
• Image width
• Image height
• What’s in the image? – AI-generated labels to help with searching for assets by content
• Created – who uploaded the image and when
• Last updated – who last made changes and when
• Collection – the collection the asset belongs to
• Used in – a list of content items (and their variants) where the asset is used

Fast asset replacement

Replace assets with their new versions on the fly using fast asset replacement. Fast asset replacement is currently available in Innovation Lab. To replace your existing assets:

1. In  Content & assets, go to Assets.
2. Open an asset you want to replace.
3. Click > Replace file.
4. Select the checkbox to confirm you understand the consequences.
5. Click Replace.
6. Select the file from your local device to replace the asset.
7. Proceed to replace the asset.

Get asset URL

The URL you copy from the asset details may change when you update the asset. If you want to use the asset in your app, we recommend that you insert the asset into a content item and then retrieve the item with the asset. This way, you can be sure you always get the correct asset even after it is updated. When you want to share an asset with your coworkers or link it in an email, get the asset URL:

1. In  Content & assets > Assets, click an asset to open it.
2. Click .
3. Click Copy asset URL.
4. Click .

Delete assets

You can only delete an asset when it’s not used in any of your content items. This also means you can’t delete an asset directly when editing a content item because the asset is used in that item. To delete an asset:

1. In Content & assets > Assets, click an asset to open it.
2. Click .
3. Click Delete.

Restore assets

See how to restore previous versions of content items.