Your asset library gives you a complete overview of the files uploaded to your project. As your asset collection grows, you might be looking for ways to keep your assets organized. Take a look at advanced asset management in Kontent.ai which can help you find your assets much faster while also keeping your asset library nice and tidy.
Assets overview
Whenever you add an asset to your content item, this new file will be stored in the project’s asset library. You can find the asset library under Content & assets > the Assets tab.In the Assets tab, you can:
Upload a new asset via drag & drop or select a file on your machine.
Folders are a handy way of keeping your assets organized. Group assets in folders and subfolders depending on your needs, for example, brand, product area, or asset usage.You can create new folders and subfolders by clicking Create new folder. Folders are sorted alphabetically, so the location of your new folder depends on its name. To rename existing folders, click .To re-organize assets within your folders, select the assets you’d like to move and click Move assets in the top-right corner. You can similarly move folders and their contents. Open the folder you’d like to move and click Move folder in the top-right corner.
Search for assets
Find the assets by typing into the search bar. The search looks into asset titles, file names (including file extensions), and descriptions.If you don’t remember the asset’s name or look for a specific category of assets, use the taxonomy filter on the left to narrow the results down.You can sort assets by name, creation date, or file size. In the asset library, Kontent.ai remembers your selected sorting option.
Manage asset details
Click an asset to open its details. In the asset details, you can enter an asset title and an asset description that will be used as the alt text for your image. You can edit the asset description for a single language or all languages at once.With advanced asset management, you can also tag your assets with specific taxonomy terms to categorize them. You can do so directly from asset details in the asset library or when working on a content item that holds the asset.In the right panel, you’ll find the asset metadata. The metadata includes:
File name and extension
File size
Image width
Image height
Who uploaded the image and when
When was the asset last updated and by whom
A list of content items (and their variants) in which the asset is used
Fast asset replacement
You can replace assets with their new versions on the fly using the new early access feature for fast asset replacement:
Replace assets instantly in your asset library.
You don’t need to create a new asset and manually update each occurrence of the old one.
Enjoy a clutter-free asset library in your project.
To enable fast asset replacement:
In Environment settings, go to General.
Click Go to early access program in the Early Access Program card at the bottom.
Click Activate fast asset replacement in the Fast asset replacement card.
Now, you can update your assets:
In Content & assets, go to Assets.
Open an asset you want to replace.
Click > Replace file.
Select the checkbox to confirm you understand the consequences.
Click Replace.
Select the file from your local device to replace the asset.
Proceed to replace the asset.
Get asset URL
The URL you copy from the asset details may change when you update the asset. If you want to use the asset in your app, we recommend that you insert the asset into a content item and then retrieve the item with the asset. This way, you can be sure you always get the correct asset even after it is updated.When you want to share an asset with your coworkers or link it in an email, you can get the asset URL:
In Content & assets > Assets, click an asset to open it.
Click .
Click Copy asset URL.
Click.
Delete assets
You can only delete an asset when it’s not used in any of your content items. This also means you can’t delete an asset directly when editing a content item because the asset is used in that item.To delete an asset:
In Content & assets > Assets, click an asset to open it.
When you restore an older version of a content item that uses a previously deleted asset, you restore the asset as well. The restored asset will appear in Content & assets > Assets.
To find uncategorized assets faster, choose the Not in… option in the taxonomy filter. You’ll get the assetsnot tagged with any of the terms in that specific taxonomy.
You can view asset details by opening the asset in the asset library or from the content item that uses the asset.
Fast asset replacement considerationsBefore you activate this feature, familiarize yourself with the consequences that may affect your project:
Replacing an asset affects all content items using it, including your published content.
The asset URL changes upon replacement. This affects any direct links to the asset.
The replacement ignores content type limitations for the file type, file size, and image resolution.
The replacement doesn’t change the current asset renditions. This can make some crops non-sensical. You may need to check them manually afterward.
The replacement is immediate and cannot be undone.
Deleting multiple assets is fail-safeSelect multiple assets at once using Shift + click. After you click Delete assets, only the assets that aren’t currently in use will be deleted.
Content & assets > the Assets tab.
In the Assets tab, you can:
Create new folder. Folders are sorted alphabetically, so the location of your new folder depends on its name. To rename existing folders, click 
.
To re-organize assets within your folders, select the assets you’d like to move and click Move assets in the top-right corner.
You can similarly move folders and their contents. Open the folder you’d like to move and click Move folder in the top-right corner.
Environment settings, go to General.
> Replace file.
.
Not in… option in the taxonomy filter. You’ll get the assets not tagged with any of the terms in that specific taxonomy.
Delete assets, only the assets that aren’t currently in use will be deleted.