Your asset library gives you a complete overview of the files uploaded to your project.
Assets overview
Whenever you add an asset to your content item, this new file is stored in the project’s asset library. You can find your asset library in Content & assets > Assets.In Assets, you can:
Upload an asset via drag & drop or select a file on your machine.
Folders are a handy way of keeping your assets organized. For example, you can group assets in folders and subfolders depending on your needs, such as brand, product area, or asset usage.
To create folders and subfolders, click Create new folder. Folders are sorted alphabetically.
To rename existing folders, click .
To re-organize assets within your folders, select a few assets and click Move assets.
To move folders and their contents, open the folder you’d like to move and click Move folder.
Search for assets
Find the assets by typing into the search bar. The search looks into asset titles, file names (including file extensions), and descriptions. With AI, you can also search by the image contents.If you use asset taxonomies to organize your asset library, you can search by the assigned taxonomy terms. Use the taxonomy filter on the left to narrow the results down.You can sort assets by name, creation date, or file size. In the asset library, Kontent.ai remembers your selected sorting option.
Manage asset details
You can view asset details by opening the asset in the asset library or from the content item that uses the asset.In the asset details, you can:
Add an asset title
Add localized asset descriptions to use as the alt text for your image.
You can edit asset descriptions for a single language or all languages.
Used in – a list of content items (and their variants) where the asset is used
Fast asset replacement
Replace assets with their new versions on the fly using fast asset replacement. Fast asset replacement is currently available in Innovation Lab.To replace your existing assets:
In Content & assets, go to Assets.
Open an asset you want to replace.
Click > Replace file.
Select the checkbox to confirm you understand the consequences.
Click Replace.
Select the file from your local device to replace the asset.
Proceed to replace the asset.
Get asset URL
The URL you copy from the asset details may change when you update the asset.If you want to use the asset in your app, we recommend that you insert the asset into a content item and then retrieve the item with the asset. This way, you can be sure you always get the correct asset even after it is updated.When you want to share an asset with your coworkers or link it in an email, get the asset URL:
In Content & assets > Assets, click an asset to open it.
Click .
Click Copy asset URL.
Click.
Delete assets
You can only delete an asset when it’s not used in any of your content items. This also means you can’t delete an asset directly when editing a content item because the asset is used in that item.To delete an asset:
In Content & assets > Assets, click an asset to open it.
Organize your assets in folders. If you need to move an asset to the root of the asset library, pick Assets (no folder).
On the left, use Refine results to filter your assets by collections and taxonomies.On the right, choose how the assets are sorted. By default, the newest ones are first.
The right panel is where you find all the asset metadata.
Keep in mind that the replacement is immediate.
Keep in mind that the URL might change if someone replaces the asset.
Keep calm, you can only delete unused assets.
When you restore an older version of a content item that uses a previously deleted asset, you restore the asset as well. The restored asset will appear in Content & assets > Assets.
To find uncategorized assets faster, choose the Not in… option in the taxonomy filter. You’ll get the assetsnot tagged with any of the terms in that specific taxonomy.
Fast asset replacement considerationsBefore activation, get familiar with how fast asset replacement works and if it may affect your project:
Replacing an asset affects all content items using it, including published content.
The asset URL changes after replacement. This affects any uses of or links to the asset.
The replaced asset is removed from the UI but not from storage and remains available at its original asset URL.
The replacement ignores content type limitations for the file type, file size, and image resolution.
The replacement keeps existing asset renditions. This can result in incorrectly customized images. You may need to check them manually afterward.
The replacement is immediate and cannot be undone.
Deleting multiple assets is fail-safeSelect multiple assets at once using Shift + click. After you click Delete assets, only the assets that aren’t currently in use will be deleted.
Content & assets > Assets.
In Assets, you can:
Create new folder. Folders are sorted alphabetically.
.
for your image.
> Replace file.
.
Not in… option in the taxonomy filter. You’ll get the assets not tagged with any of the terms in that specific taxonomy.
Delete assets, only the assets that aren’t currently in use will be deleted.
