You are now ready for primetime. After all the editing, collaborating, and reviewing, you’re all set to publish your content. Dive into this lesson to learn how.
Publish without hassle
It may be a bit stressful to finally publish something you’ve been working on for hours, days, or even weeks. Kontent.ai comes with a set of tools to put your mind at ease. From notifications of unpublished content, bulk publishing, to features like scheduled publishing. All these will help you to make the publishing process as smooth as possible.Publishing a content item will make it available in your channels based on their setup, such as a website, mobile app, or AI assistant. Depending on the setup, it may take a few moments to see your content online, but published content will be available sooner or later.
States of the publishing workflow
Now, let's prepare to make your content go live. Go inside the content item you'd like to publish and find the Publish button at the top of your item. When you click the Publish button, it will not publish right away.Instead, you will be met with the option to either schedule or publish now. Depending on if you have linked items in your content item, the steps to publishing may be different:
If you have linked items, you’ll be met with a dialog to assess these linked items and the stages of the workflow they’re in. This is just to ensure you can successfully publish without any issues. Once you're ready, proceed to publish.
If you haven’t used any linked items, you can proceed with publishing straight away.
Publishing components vs. linked items
Content items are often highly structured. As you’ve learned, a content item is assembled from several smaller content pieces. Content items can have components and linked items. Both require to be fully finished before publishing. However, the workflows and publishing processes of components and linked items exhibit differences from one another:
Components share the same workflow as the parent content item and get published together automatically.
Linked content items have their own separate workflow and need to go through a publishing process.
Having fully finished or published linked items make way to successfully bulk publish with your parent content item. That’s why Kontent.ai comes with a handy dialog to publish the parent item together with its linked items.
Check linked content items’ status
When you're assessing the state of your linked items either before publishing or from the dialog during your publishing process, check if the items have an orange . If so, this indicates that the linked item is unfinished and not filled in completely. You will need to fulfill the linked item's requirements first before going live.
When you try to bulk publish the linked items, the unfinished linked items are greyed out in the dialog. Therefore, the main content item will publish without the unfinished linked item.
Be ready to go live
Once you have assessed the state of your linked items before publishing, you are ready to go live. After the item is published, the item prevents you from making any further changes.You can change the item again if you cancel the scheduling or restart the workflow. You can restart the workflow for the content item by creating a new version and leaving a live version available or by unpublishing and archiving. This then allows you to restore the archived version to the draft step.
End of the lifecycle
Every great story comes to an end. So does every content item. It might become outdated, campaigns associated with it might wrap up, or someone might ask you to remove something from the website and other channels. This lesson walks you through the process of unpublishing and archiving your content items.
Tread carefully when unpublishing and archivingWhen deciding to unpublish and archive your content item, it’s essential to first consider if other content items are linking to it. If they are, and you decide to unpublish the item, it may create issues in your channels, such as broken links. To prevent that, redirect the archived content item’s URL to a similar published content item that you can link to.
All publishing and workflow actions are subject to your permissions and your role in the project. If you think you need your permissions changed, contact your project admin.