So you’re now happy with your first draft and would like to send it to review to make sure everything’s all good. Uncover what to check before sending your content off to review and how the process behind changing workflow works.
Content releases and tight schedules are something that many content authors have to face in their work. On top of that, working on multiple drafts at once can easily lead to overlooking something. When it comes to making sure you didn’t leave out anything important, Kontent.ai can be of great help.We’ll share a few tips that might save you a few back-and-forths with your reviewer. Then, you’ll learn about how to change the workflow step along with adding some important info for the future assignee.Now that you’ve finished writing your draft, it’s time to let others take a look. Self-reviews are no fun, and proofreading your own work would easily make you miss things like typos or contextual errors. Even so, you probably want to do some polishing yourself before sending your work to review.In this video, we’ll talk about a few tips that can help you meet your project’s content expectations.Once you’ve revised your draft and are happy with it, it’s time to send it to review. We’ll walk you through the process of changing a workflow step while also explaining who gets notified about this change.Before we get into that, let’s take a moment here to explain how the workflow works. In general, workflow indicates in which state the content is at the moment and thus helps you keep track of your content creation process. Workflow usually starts with the content being drafted and ends with its publishing.It’s basically a variety of tasks that your team needs to complete for a given piece of content. This then translates in Kontent.ai to a set of workflow steps. Depending on how your project admins set up the workflow, you might only be allowed to work with a subset of the workflow steps.
When you make changes to your content items, it’s recommended to keep your colleagues in the loop and inform them of these changes. Here are a few more tips to make your experience with Kontent.ai even better.
Sometimes you might need to check the changes you made or restore accidentally updated content to its original state. To do that, click More actions in the upper right corner of your item and select Version history. You can now compare the differences between versions in the highlighted sections.
So, you’ve composed your content draft, skillfully including not just text, but also media assets, and linked items. Naturally, this could leave you feeling a bit curious, pondering how your content will appear when you finally get to publish it. You might also want to ensure that your content is displayed properly without broken links, and check if you need to add more information. For example, while previewing your content, you might discover that a caption is needed to describe your image asset.Well, ponder no more, as you can always preview your well-crafted content directly in Kontent.ai before it goes live.The options available for previewing your content might vary based on your project’s setup. You can preview your content in three ways:
Once you assign a contributor to a content item, this person gets notified by email about the upcoming due date and when the workflow step changes, provided they have the notifications set up.
To send a direct link to a specific content item to your colleague, go to More actions > Share. Here, you can choose whether you want to send the link to a content item inside Kontent.ai, or to the preview version of this item on your website. You’ll only see the preview link if your project has a preview set up.
Notes can help provide a quick message you’d like to share. However, remember that Kontent.ai doesn’t keep the notes history. If it’s an assignment you’re addressing to a specific person, it’s better to create a task instead.
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Kontent.ai helps you to revise your content to make sure you meet the set requirements.
Sending a content item to review with a set due date.
Time for review | Kontent.ai Learn
If you still need to get your draft ready to apply to this lesson, hop on to the previous learning path to find out how to create your first draft in Kontent.ai.
Try it yourself!Now that you know what to look for in a prepared draft, make sure to try this in your project. This can help you identify the missing pieces in your content while also familiarizing yourself with the Kontent.ai authoring experience.
When trying this out, be sure to use a safe environment where making changes to content wouldn’t be an issue.
Your experience when changing workflow might be different depending on your set of permissions and your role in the project. If you think you need your permissions changed, contact your project admin.
Quick undo shortcutYou can use the Ctrl + Z shortcut (or ⌘ + Z on Mac) to undo the latest changes made to your content. See other helpful shortcuts you can use in Kontent.ai.
Martina Farkasova
11 minutes
Workflow / Preview
