Your workflows should reflect your permission model. This ensures that every member of your organization can do their job efficiently and minimizes the risk that someone publishes content without a review or edits something they should not.
Define responsibilities, avoid confusion
To achieve workflow clarity, limit workflow steps to specific roles.With clear definitions of who can work with what step, content creators can focus on the part of the workflow that’s relevant to them. For instance, they don’t need to worry about publishing unreviewed content by mistake.
Update your diagram
It’s essential to keep all your workflows-related information in the diagram or table you’ve created in the previous lessons. That’s because you’ll use it in the next steps to actually create the workflows.Open your diagram with workflows and their steps. To each workflow step, add the roles that can work with the step.If you’re working with a table, add a column and add the roles into it.
Configure workflows in Kontent.ai
When you have your diagram with workflow design ready, you can configure the workflows in Kontent.ai.
In Kontent.ai, you always set these limitations in the step that the transition is from. For example, if you want only project managers to be able to publish content from the Approved step, you limit the Approved step only to the Project manager role.