When you’re a large organization with all its content inside one project, you need to organize the content clearly and intuitively. It’s important to enable people to find content easily, ensure they can do their job efficiently, and let everyone access only the content they need. With the right content organization setup, you reduce distractions for your content teams and lessen the space for mistakes.
Divide projects into manageable parts with collections
Collections offer a way of simplifying content organization for enterprises according to their business structure. Individual departments and teams can manage content in their collections, ensuring the right people work on the right content.
Create clear boundaries for your content
What advantages do you get with collections?
This improves your brand consistency and cross-team collaboration, centralizes governance, and removes problems with duplicating existing content.
How collections make your work easier
Collections are a simple yet powerful way of organizing how you produce content. By organizing all parts of your content operations within a single project, you easily reuse content, model, and configuration without extra effort.
Once collections are enabled, you’ll find your existing items under a collection named Default. Check out how to set up collections for your project.Here are a few examples of how flexible collections are. You can mix and match the examples to suit your business needs.
Example A: Departments, teams, business units
If you invite people from several teams to your project, you want to ensure they can orient in a multi-department project and easily find what’s theirs. This also means these team members have clear ownership and won’t change content relevant to other teams.They can have different roles in different collections. This way, they can see and work on content only from collections relevant to them. You can have a collection for company-wide content and another for department content. For example, the departments can represent university faculties or hospital departments.
Example B: Regions, markets, global content
Do you provide services in multiple regions? Chances are that some of your region-specific offerings share a fair bit of content you could reuse. How you organize your content depends on the differences among your region-specific content.If every region has different content items, use collections to divide the items for each region. For example, your LA branch uses one kind of articles while the NY branch uses another. Create a global collection for items that are the same across all regions and meant to be shared.If the content items for your regions are the same (or just with tiny differences), use languages to differentiate the regions. This way, you’ll have a regional variant of each content item.
Example C: Devices, experiences, channels
Do you put out content that people see on the web, mobile, and other connected devices? Collections can help you manage content for these channels. You ensure consistency and avoid duplication by defining collections for each channel (or device) and a collection for the shared parts.
Example D: Campaigns and initiatives
Use collections to group content that’s useful and relevant for a short time. For example, this lets you clearly define which content belongs to which marketing campaign. The same approach can work equally well for grouping topical content like UI microcopy or FAQs.
In need of website support?
Manage your website content visually without leaving Kontent.ai.Web Spotlight is an additional feature for Kontent.ai focusing on website management. It enables content creators to produce and update web content, add pages and subpages, and generally edit the elements displayed on your website. All this without the need to understand the project hierarchy or know how the content is structured.