Advanced asset management makes it easier for you to organize, secure, and customize your digital files. Use asset taxonomies to help you categorize the assets on the go to boost your team efficiency.
Get a clear view of your assets
When your organization uses a lot of assets, an elegant solution for managing them is essential for your business. Having a centralized location to streamline processes is just the beginning. You also need to think about a way of organizing assets to make sure there are no duplicates or unused files cluttering your asset library.On top of that, giving your content creators the option to customize the images based on the limitations you set can be a huge time saver for your team.
Picture-perfect asset management
What are the main benefits you'll get with advanced asset management?
Organize your assets by tagging them for better asset governance.
Improve search experience by quickly finding the right assets.
Support asset reuse by customizing the same image for different use cases.
Secure your assets with an API key so that only your apps can fetch your assets.
Serve assets from your own custom domain to make your site more trustworthy.
Let's have a closer look at how advanced asset management helps you both with assets in the asset library and when using the images in content items.
Tag your assets with asset taxonomies
With advanced asset management, you can use custom asset taxonomies for tagging your assets. This makes it easier to store, categorize, and find the assets your team needs.What do you get with asset taxonomies?
Organize your assets your way by defining the right categories based on your specific needs.
Quickly find assets matching your criteria when authoring content.
Avoid creating duplicate assets, oftentimes caused by content creators unable to locate the right assets.
Filter out yet uncategorized assets to add necessary metadata and keep consistency.
Consistently tagging your assets helps you effectively govern your asset library.
Example A: Administration of digital asset operations
If you're creating and producing content for multiple regions across the world, you'll find that certain audiences are used to certain things and have their specific requirements. Think about the differences between the Japanese, French, or German audiences.For example, this might result in you creating a few versions of a specific asset (be it an image or document) that differ in small details. To make sense of these asset variations, you can tag them using a regional taxonomy created for this purpose.
Example B: Descriptive categories for your assets
To find assets related to a specific topic, you can tag the assets with descriptive categories such as health care, automotive, gaming, and more. You can also create a taxonomy of objects (such as an animal, train, computer) to clarify what the asset contains.The categories in your taxonomies can be flat or hierarchical, depending on your preference. Check out our guidelines for designing a good taxonomy.
Example C: Structural metadata
Adding structural metadata to your assets helps you identify where the assets are used. For example, for each asset, you might want to select a specific spot in your website's sitemap. Or maybe you want to tag your assets based on related content types.Your developers can also work with asset taxonomies to tag your assets via the Management API.
Customize images to meet content limitations
Make adjusting images to fit your content requirements easier. With image customization, content creators can create a variation of the original image within a few clicks. No need to contact a graphic expert each time they need to make a slight change.Your developers can also work with customized images via the Management API.
Secure assets with an API key
Do you manage confidential assets or need to run an intranet website? In that case, you might want to keep your assets away from the public.Restrict access to your assets by requiring an API key. Once set up, only the apps that use your API key can fetch your assets, no one else.
Serve your assets from a custom domain
Make your assets more trustworthy and improve your site’s SEO. Set up a custom asset domain to serve assets from your own domain instead of Kontent.ai’s default asset domain.
Take your asset management to the next level
If you’re interested in getting started with advanced asset management in Kontent.ai, schedule a personalized demo with one of our content experts.Would you like to improve your asset management? Contact us to enable advanced asset management for you.
Asset taxonomies compared to asset foldersBoth taxonomies and folders are great for adding structural metadata.Asset taxonomies let you organize assets based on multiple categories. You also get the option to search for uncategorized (or untagged) assets, which helps with consistency.Folders isolate your assets, allowing for a single type of categorization. They don't prevent content creators from duplicating assets or leaving assets outside the folders they should be in.
