Kontent.ai Learn

Users

Jan Cerman
5 minutes
Users & Roles
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Invite users to your team so that they can start creating content in your Kontent.ai project.If the user you want to invite is already active on a project, you can invite them to another project within the same subscription, and they’ll count as one active user.
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Inviting a new user

If you fill in multiple email addresses to invite more users at once, you assign the same combination of collections, roles, and languages to all invitees.
  1. Select an environment to which you want to invite the user.
  2. In Environment settings > Users, click Invite users.
  3. Fill in the user’s email address.
  4. Select a combination of roles and languages for each collection you assign to the user.
  5. Click Invite.
The new user receives an email with an invitation to the project. After accepting the invitation, the user is active in the environment they were invited to. The invitation expires if the new user doesn’t accept the invitation in 5 days. You can resend the invitation if needed.
If you invite a new user by mistake, you can revoke the invitation.
A dialog shown when inviting a user to your project.
After the user accepts the invitation, they count as an active user in your usage report until you deactivate the user.
Reaching the user limitIf you reach the maximum number of users you’ve invited to your subscription, you’ll be prevented from adding more users. The maximum is different for each plan. To invite more users in such cases, you need to upgrade your subscription to a higher plan.

Inviting users from other projects

If the user you want to invite is active in another project under the same subscription, you can invite them to the new project. This won’t affect the number of active users within the subscription. If you select and invite multiple users at once, you assign the users the same combination of collections, roles, and languages.
  1. Select an environment to which you want to invite the user.
  2. In Environment settings > Users, click Invite users.
  3. In the Email field, select an existing user.
  4. Select a combination of roles and languages for each collection you assign to the user.
  5. Click Invite.
The invited user is automatically added to the project and notified via email.

Deactivating users

If you wish to stop a user from working on a specific project, you can deactivate the user per a project’s environment. When you deactivate users in one project, they can still be active in other projects. Once you deactivate a user in all projects the user is active in, the user won’t count towards the limit of users in your subscription plan and won’t appear in your usage report.
  1. Select an environment in which you want to deactivate the user.
  2. In Environment settings, select Users.
  3. In the Status column of a specific user, click the switch to deactivate the user.
If you’re a subscription admin, you can quickly deactivate a user in all projects under a given subscription.
List of users in the project, including deactivated a user.
Users cannot be removed, only deactivatedTo preserve the history of user comments, content edits, and other actions in older content versions, users cannot be removed from a project, only deactivated.