Invite and deactivate users
Invite users to your team so that they can start creating content in your Kontent project. If the user you want to invite is already active on a project, you can invite them to another project within the same subscription – they'll count as one active user.
Table of contents
Inviting a new user
You can fill in multiple email addresses to invite more users at once. When you do, you assign them all the same combination of collections, roles, and languages.
- In Project settings, select Users.
- (Optional) Select an environment to which you want to invite the user.
- Click Invite users.
- Fill in the email.
- Select a combination of roles and languages for each collection you assign to the user.
- Click Invite.
The new user receives an email with an invitation to the project.
After the user accepts the invitation, they count as an active user within your subscription until you deactivate the user.
Reaching the user limit
If you reach the maximum number of active users for your subscription, you'll be prevented from inviting more users. The maximum is different for each plan. To invite more users in such cases, you need to upgrade your subscription to a higher plan.
Inviting users from other projects
If the user you want to invite is active in another project of yours, you can invite them to the new project. This won't affect the number of active users within the subscription.
You can select and invite multiple users at once. When you do, you assign them all the same combination of collections, roles, and languages.
- In Project settings, select Users.
- (Optional) Select an environment to which you want to invite the user.
- Click Invite users.
- Select existing user from the Email field.
- Select a combination of roles and languages for each collection you assign to the user.
- Click Invite.
The invited user is automatically added to the project and notified via email.
Deactivating users
If you wish to stop a user from working on a specific project, you can deactivate the user per project. When you deactivate users in one project, they can still be active in other projects.
Once you deactivate a user in all projects the user is assigned to, they won't count towards the limit of active users in your subscription plan.
- In Project settings, select Users.
- (Optional) Select an environment in which you want to deactivate the user.
- In the Status column of a specific user, click the switch to deactivate the user.
If you're a subscription admin, you can also quickly deactivate users in all projects under a given subscription.
