Asset library overview

Assets overview

Every time you add an asset to your content item, this new file will be stored in the project’s asset library. You can find the asset library under Content & assets > the Assets tab.

In the Assets tab, you can:

• Upload a new asset via drag & drop or by selecting a file on your machine
• Place assets in folders
• Search and filter assets
• Manage asset details
  • Change the asset title and description
  • Tag assets by adding taxonomy terms
• Download assets
• Delete assets

Use asset folders

Folders are a handy way of keeping your assets organized. Group assets in folders and subfolders depending on your needs, for example, brand, product area, or asset usage.

You can create new folders and subfolders by clicking Create new folder. Folders are sorted alphabetically, so the location of your new folder depends on its name. To rename existing folders, click Rename.

To re-organize assets within your folders, select the assets you'd like to move and click Move assets in the top-right corner. 

You can also move folders and their contents in a similar way. Open the folder you'd like to move and click Move folder in the top-right corner.

Search for assets

Find the assets by typing into the search bar. The search looks into asset titles, file names (including file extensions), and descriptions.

If you don't remember the asset's name or look for a specific category of assets, use the taxonomy filter on the left to narrow the results down.

You can sort assets by name, creation date, or file size. In the asset library, Kontent.ai remembers your selected sorting option.

Manage asset details

Click an asset to open its details. In the asset details, you can enter an asset title and an asset description that will be used as the alt text for your image. You can edit the asset description for a single language variant or for all language variants at once.

With advanced asset management, you can also tag your assets with specific taxonomy terms to categorize them. You can do so directly from asset details in the asset library, or when working on a content item that holds the asset.

In the right panel, you'll find the asset metadata. The metadata includes:

• File name and extension
• File size
• Image width
• Image height
• Who uploaded the image and when
• When was it last updated and by whom
• A list of content items (and their language variants) in which the asset is used

Get asset URL

The URL you copy from asset details may change when you update the asset. If you want to use the asset in your app, we recommend that you insert the asset into a content item and then retrieve the item with the asset. This way you can be sure you always get the correct asset even after it was updated.

When you want to share an asset with your coworkers or link it in an email, you can get the asset URL:

1. In  Content & assets, click the Assets tab.
2. Click an asset to open it.
3. Click More actions.
4. Click Copy asset URL.
5. Click Copy to clipboard.

Delete assets

You can only delete an asset when it's not used in any of your content items. This also means you can't delete an asset directly when editing a content item because the asset is used in that item.

To delete an asset:

1. In Content & assets, click the Assets tab.
2. Click an asset to open it.
3. Click More actions.
4. Click Delete.

Restore assets

See how to restore previous versions of content items.